It is important that expenses incurred in a Fire Management Assistance Grant Program declaration are accurately documented. While there are many ways to maintain records, a system must be in place to ensure all necessary information is readily available and in a usable format.

Accurate documentation helps to:

• Recover eligible costs
• Have the information necessary to develop project worksheets
• Have the information available, which the Region and/or State may need to see, to validate the accuracy and eligibility of costs
• Be ready for any State or Federal audits, or other Federal program reviews