Welcome to the Detailed Damage Description and Dimensions course.

The course provides an overview of detailed Damage Description and Dimensions development. By the end of the course, State, local, Tribal, and Territorial Applicants and Recipients should be able to understand the components and completion of the Damage Description and Dimensions and how it fits into the greater Public Assistance grants reimbursement process.

Upon completion of this course, the participants will be able to:

• Define and specify the components of a completed Detailed Damage Description and Dimensions
• Explain how to review, verify, and sign a completed Damage Description and Dimensions form in Grants Portal

This lesson provides an overview of the Damage Description and Dimensions and its integral role in the Public Assistance grant development process.

Upon completion of this lesson, participants will be able to:

• Identify the administrative requirements of the course
• State the goals and objectives of the course
• Explain how the Damage Description and Dimensions is the foundation of a Public Assistance grant that supports the development of scoping and costing

For Completed Work, a site inspection may not be required. A site inspection may be part of a validation process. The Program Delivery Manager will work with the Applicant to support the Damage Description and Dimensions using the Applicant's incident-related documentation. The following are examples of supporting documents the Program Delivery Manager may collect from the Applicant to develop the project description and for the Consolidated Resource Center to develop the Damage Description and Dimensions:

• Photographs of damage or repair
• Mutual aid agreements, invoices, and contracts
• GPS latitude and longitude coordinates
• Equipment logs/call logs
• Force Account labor/equipment records

For Work to be Completed, a site inspection is required to quantify the damage(s) which was a result of the incident. The damages are recorded on the Site Inspection Report, which will generate the Damage Description and Dimension.

The Site Inspector will work with the Applicant to capture the facility damage, with photographs, sketches, measurements, location map, flood map (FIRMette), notes of observations and discussion, and any other method to document the site inspection. These are compiled in the Site Inspection Report which is entered into Grants Manager and used to generate the Damage Description and Dimensions. The Site Inspector will ask how any outstanding work will be completed, whether by Force Account, contract, or a combination of both.

In this lesson, we discussed the purpose of the Damage Description and Dimensions and provided a basic overview of the contents.

The next lesson will look further into the components of a Detailed Damage Description and Dimensions.

This lesson explains the components of detailed Damage Description and Dimensions.

Upon completion of this lesson, the participants will be able to:

• Identify and explain the different components of the Damage Description and Dimensions

As discussed in Lesson 1, completion of the Damage Inventory is an essential step in the Public Assistance grants process. The Damage Inventory is a spreadsheet containing specific itemization of damage. It is introduced to the Applicant during the Exploratory Call and should be completed by the end of the Recovery Scoping Meeting.

Developing an accurate Damage Inventory is critical because the Program Delivery Manager uses it to group damage line items into projects, and to generate a Site Inspection Work Order. A thorough Damage Inventory may potentially expedite the site inspection, saving time for both the Applicant and FEMA.

As discussed in Lesson 1, the Damage Description and Dimensions is the most important section of the Project Details page in Grants Portal. A detailed Damage Description and Dimensions will:

• Describe the date and cause of the damage
• Identify latitude and longitude
• Demonstrate that the Applicant is responsible for performing the work
• Describe the pre-incident condition of the facility
• Quantify specific incident-related damages or emergency services provided
• Use correct grammar and spelling
• Be easily read and understood

The Applicant should have all the information regarding the damages for the Site Inspector. Together they will review and discuss the information on the Site Inspection Report to ensure all components are captured; therefore, when the Site Inspection Report is entered into Grants Manager the Damage Description and Dimensions are as accurate and detailed as possible.

The development of Detailed Damage Description and Dimensions depends on how FEMA categorizes the work. FEMA uses the following categories to organize types of eligible work:

• Emergency Work (Completed within 6 months of disaster declaration)
• Category A: Debris Removal
• Category B: Emergency Protective Measures
• Permanent Work (Completed within 18 months of disaster declaration)
• Category C: Roads and Bridges
• Category D: Water Control Facilities
• Category E: Buildings and Equipment
• Category F: Utilities
• Category G: Parks, Recreational Facilities, and Other Items

FEMA uses separate Site Inspection Reports for each category of work in order to capture details unique to each category.

Debris Removal

Depending on the Category of Work it is classified, there are special considerations that an Applicant should take into account when formulating their Public Assistance project. Although the Site Inspector will ask special consideration question, each Category of Work will have a set of unique questions. While developing the Damage Description and Dimensions for a Category A (Debris) project, the Applicant should address the following special considerations as they may pertain to their project.

1. Insurance considerations: Debris removal may be covered by the Applicant's policy. There are no insurance obtain and maintain requirements for Emergency Work. Every Category of Work has an insurance review to determine potential coverage for the costs.

2. Hazard mitigation considerations: There are no hazard mitigation opportunities for Emergency Work.

3. Environmental considerations: The Applicant must provide documentation of the required permits for any final disposition or staging areas for debris removal. Any project involving debris removal prompts this special consideration. Specific coordinates (latitude and longitude) are used to verify that any final disposition or staging area are not in an environmentally sensitive area. If the debris removal is to occur in a body of water, the project will require a review by an Environmental Specialist. The Damage Description and Dimensions should address:

• Whether the project can potentially affect protected resources
• If there are invasive species in the proposed project location
• Whether the proposed project location is polluted

4. Historic preservation considerations: Debris removal rarely triggers any historic preservation issues, however debris caused by construction or demolition of a historic landmark or building would require the recovery of the materials from the destroyed facility.

5. Floodplain considerations: The coordinates of the proposed project location will be used to verify that the staging areas (or final disposition) is not in a floodplain by using the FIRMette mapping.

The following slides contain examples of Category A projects involving special considerations and how they affect the Damage Description and Dimensions.

The site inspection and the resulting Damage Description and Dimensions serve as the foundation of the documentation process for the grant. The Damage Description and Dimensions documents the “who, what, when, where, why, and how much” of identified damages caused by the disaster. The Site Inspection Report with its photographs, maps, sketches, checklists, questionnaires, and notes supports the Damage Description and Dimensions. All are found in the Grants Portal.

For eligibility purposes and for compliance review, debris removal grants must document the debris from start to completion, including whether it was temporarily at a staging area. The coordinates are especially important to Environmental Historic Preservation and Floodplain Specialists for compliance, eligibility determinations, and audits.

Emergency Work Damage Description and Dimensions often record the Applicant's preparation and response activities required to address the event, or Emergency Protective Measures in a Category B grant.

Emergency Protective Measures

While developing the Damage Description and Dimensions for a Category B project, the Applicant should address the following special considerations as they may pertain to their project.

1. Insurance considerations: Certain Emergency Protective Measures may be covered by the Applicant's policy. There are no insurance obtain and maintain requirements for Emergency Work. Every Category of Work has an insurance review to ascertain potential coverage for the costs.
2. Hazard mitigation considerations: There are no hazard mitigation opportunities for Emergency Work.
3. Environmental considerations: Emergency Protective Measures rarely trigger any environmental issues. If there are Emergency Protective Measures, such as temporary levees, coordinates will be used to verify that the area is not in an environmentally sensitive area.
4. Historic preservation considerations: Emergency protective measures rarely trigger any historic preservation issues.
5. Floodplain considerations: If there are Emergency Protective Measures, such as temporary levees, coordinates will be used to verify that the area is not in a floodplain.

Roads and Bridges

While developing the Damage Description and Dimensions for a Category C project, the Applicant should address the following special considerations as they may pertain to their project.

1. Insurance considerations: Permanent restoration may be covered by insurance, even roads and bridges. It is important to note that some states, for instance Texas and Missouri, have some road facilities such as culverts insured. When an Applicant receives assistance for an incident-damaged facility, the Applicant is required to obtain and maintain insurance up to the level of the damage, and for the risk that caused the damage. Every Category of Work has an insurance review to ascertain potential coverage for the costs.

• For example, for a flood event, flood insurance is required. For a wind event, wind or general insurance with a wind rider or amendment is required.

2. Hazard mitigation considerations: Every Permanent Work category has the potential for hazard mitigation. Hazard mitigation for roads and culverts is common and is an excellent way to make the facility more resilient to incident-related damage.

3. Environmental considerations: Coordinates are used to verify that any project work areas are not in an environmentally sensitive area. If the project includes hazard mitigation that will cause "new ground" disturbance, an extensive environmental review will be required.

4. Historic preservation considerations: If the damaged facility is located in a historic area such as a battlefield, historic district, or school campus, historic preservation issues are triggered and will require a review.

5. Floodplain considerations: Coordinates of the project proposal will be used to determine if the project will be located in a floodplain. If it is, then an extended review will be required. A Flood Insurance Rate Map (FIRMette) extract will be required.

Water Control Facilities

While developing the Damage Description and Dimensions for a Category D project, the Applicant should address the following special considerations as they may pertain to their project.

1. Insurance considerations: Permanent restoration may be covered by insurance, including water control facilities. When an Applicant receives assistance for an incident-damaged facility, the Applicant is required to obtain and maintain insurance up to the level of the damage, and for the risk that caused the damage. Every Category of Work has an insurance review to ascertain potential coverage for the costs.

• For example, for a flood event, flood insurance is required. For a wind event, wind or general insurance with a wind rider or amendment.

2. Hazard mitigation considerations: Every Permanent Work category has the potential for hazard mitigation.

3. Environmental considerations: Coordinates are used to verify that any project work areas are not in an environmentally sensitive area. The Applicant must provide the permits, if required, for any project. Most states require a permit to work in or near water.

4. Historic preservation considerations: The Applicant is responsible for indicating whether the potential project area is on a historic site. There are historic dams, including historic dirt dams. If the damaged facility is in a historic area such as a battlefield, historic district, or school campus, historic preservation issues are triggered and will require a review.

5. Floodplain considerations: Coordinates will be used to ascertain whether the project work areas are in a floodplain. If the project work area is in the floodplain, then an extended review is required. A Flood Insurance Rate Map (FIRMette) extract is required for all Permanent Work projects.

Buildings and Equipment

While developing the Damage Description and Dimensions for a Category E project, the Applicant should address the following special considerations as they may pertain to their project.

1. Insurance considerations: Permanent restoration may be covered by insurance, especially buildings and equipment. When an Applicant receives assistance for an incident-damaged facility, the Applicant is required to obtain and maintain insurance up to the level of the damage, and for the risk that caused the damage. Every Category of Work has an insurance review to ascertain potential coverage for the costs.

• For example, for a flood event, flood insurance is required. For a wind event, wind or general insurance with a wind rider or amendment. Every Category of Work has an insurance review to ascertain potential coverage for the costs
  
• Buildings may also have flood insurance requirements, if located in a Special Flood Hazard Area, requiring insurance under the National Flood Insurance Program

2. Hazard mitigation considerations: Every Permanent Work category has the potential for hazard mitigation. There are many options for hazard mitigation proposals for buildings, but not for equipment.

3. Environmental considerations: Coordinates are used to verify that any project work areas are not in an environmentally sensitive area. The Applicant must provide the permits, if required, for any project, especially if the equipment may have hazardous waste or e-waste disposal issues.

4. Historic preservation considerations: Buildings may have historic or cultural significance, which will trigger a review.

5. Floodplain considerations: Buildings may have already been required to have National Flood Insurance Program coverage if it is in a Special Flood Hazard Area. Coordinates will be used to ascertain whether the project work areas are in a floodplain. If the project work area is in the floodplain, then an extended review is required. A Flood Insurance Rate Map extract is required for all Permanent Work projects.

Utilities

While developing the Damage Description and Dimensions for a Category F project, the Applicant should address the following special considerations as they may pertain to their project.

1. Insurance considerations: Permanent restoration may be covered by insurance, including utilities. When an Applicant receives assistance for an incident-damaged facility, the Applicant is required to obtain and maintain insurance up to the level of the damage, and for the risk that caused the damage. Every Category of Work has an insurance review to ascertain potential coverage for the costs.

• For example, for a flood event, flood insurance is required. For a wind event, wind or general insurance with a wind rider or amendment

2. Hazard mitigation considerations: Every Permanent Work category has the potential for hazard mitigation. There are many options for hazard mitigation proposals for utilities.

3. Environmental considerations: Damaged components may have hazardous waste or e-waste disposal issues, for example, damaged transformers contain hazardous waste and require specific final disposition. Projects like these would trigger an environmental issues review.

4. Historic preservation considerations: It is the Applicant's responsibility to inform FEMA whether the project site is in a historic area. If so, it will require a review.

5. Floodplain considerations: Coordinates will be used to ascertain whether the project work areas are in a floodplain. If the project work area is in the floodplain, then an extended review is required. A Flood Insurance Rate Map extract is required for all Permanent Work projects.

Parks, Recreation, and Other Facilities

While developing the Damage Description and Dimensions for a Category G project, the Applicant should address the following special considerations as they may pertain to their project.

1. Insurance considerations: Permanent restoration may be covered by insurance, including components of parks and other recreational facilities. When an Applicant receives assistance for an incident-damaged facility, the Applicant is required to obtain and maintain insurance up to the level of the damage, and for the risk that caused the damage. Every Category of Work has an insurance review to ascertain potential coverage for the costs.

• For example, for a flood event, flood insurance is required. For a wind event, wind or general insurance with a wind rider or amendment

2. Hazard mitigation considerations: There are many options for hazard mitigation proposals for many of the components found in parks etc.

3. Environmental considerations: Coordinates are used to verify that any project work areas are not in an environmentally sensitive area. The Applicant must provide the permits, if required, for any project, especially if new ground may be disturbed in a park, or other recreational area.

4. Historic preservation considerations: Parks or recreational areas may have historic or cultural significance, which will trigger a review.

5. Floodplain considerations: Coordinates will be used to ascertain whether the project work areas are in a floodplain. If the project work area is in the floodplain, then an extended review is required. A Flood Insurance Rate Map extract is required for all Permanent Work projects.

After explaining the special considerations for the different Categories of Work, the following slides will take a closer look at the types of information the Applicant will need to upload into Grants Portal for supporting an accurate development of their Public Assistance grant.

The Applicant's representative who is sent into the field must be knowledgeable regarding all relevant incident-related damage. The best way to ensure this is through supporting documentation. Applicants and their representatives must upload all applicable documentation to help substantiate the development of a detailed Damage Description and Dimensions.

Examples of supporting documentation include the following:

• Photographs of the damage
• Site maps of damaged locations
• Drawings, sketches, and plans of pre-incident facility design (to scale)
• Drawings and sketches of incident-related damages (to scale)
• Calculation sheet detailing specific dimensions and quantities of damage
• Lease agreements for leased properties
• Facility maintenance records (e.g., for roads, engineered channels, debris basins, and other facilities requiring maintenance to ensure proper function)
• Facility inspection/safety reports (as may be available for bridges and dams)
• As-built drawings, if available

To be eligible for assistance, work must be performed by an eligible Applicant. FEMA will determine if the Applicant is the owner and maintainer of the damaged property or facility. The Site Inspector will ask the Applicant the following questions:

• Is the Applicant responsible for performing the emergency services provided?
  
• Does the Applicant own the facility?
  
• Is the facility leased by the Applicant? If so, the Site Inspector will request a copy of the lease to determine the responsible party for repairs. FEMA may conduct a legal review of the relevant documents to determine the responsible party.
  
• Is the repair of the facility the responsibility of another federal agency?
  
• Example: Some roads and bridges fall under the jurisdiction of the Federal Highway Administration, while some levees and flood control facilities are the responsibility of the U.S. Army Corps of Engineers
  
• Is the facility under construction?

It is important for the Applicant to be aware that how they describe the damage, the cause of damage, and other relevant elements can be a determining factor in deciding their Public Assistance eligibility.

The cause of damage will have implications for how the grant is processed, eligibility requirements, and insurance implications. For instance:

• Insurance policies vary for damages that are the result of wind-driven rain, compared to water-borne debris or floodwaters
• There are different requirements for Emergency Work (incident-related conditions) and Permanent Work (incident-related damage) that must be accounted for in a Damage Description and Dimensions
• Emergency Work must demonstrate or explain the conditions that required the emergency response; there may not be any visible damage but the Emergency Work, e.g., sand-bagging, was required for a specific reason

Other special considerations such as hazard mitigation and environmental and historic preservation may play a role as well depending on the specific cause of damage.

To be eligible for assistance, the work must be required as a direct result of the declared disaster. The exact nature of how the damage occurred is critical for the insurance review, hazard mitigation, and scope of work determination. Therefore, it is important to provide the specific cause of the reported damages.

The next several slides highlight key considerations when documenting the date and cause of incident-related damage.

All eligible damages must have occurred within the disaster incident period. In some cases, Emergency Protective Measures and other preparation activities performed within a reasonable and justified time in advance of the event may also be eligible.

• Example: If a flood crest on a major river is forecast a few weeks in advance, sandbagging and construction of temporary levees to protect the community may be eligible

Damage that results from a cause other than the designated event, such as a pre-incident damaging event or work to correct inadequacies that existed prior to the disaster, is not eligible.

For example, widespread "alligator cracking" or "Stress cracking" of roads is generally not eligible for repair because it indicates damage that was present before the disaster. However, cracking in specific areas due to uplift from soils saturated by floodwaters, or cracking caused by heavy equipment may be eligible for repair.

If the disaster involved multiple hazards (i.e., a hurricane with high winds, storm surge, and wind-driven rain), it is important to describe the specific condition that caused the damages. This information may be used to assess available insurance coverage. These types of damages should be described separately.

• Example: Wind-driven rain, water-borne debris, and floodwaters will have specific implications for how a grant is processed, general eligibility, insurance implications, etc.
• Example: If an uninsured public building located in the 100-year floodplain is damaged by wind, the total cost of repairs is eligible. However, if the same building is damaged by a flood, the amount of assistance would be reduced by the maximum amount of flood insurance available under the National Flood Insurance Program. Both scenarios could occur in the same disaster.

Other special considerations, such as environmental and historic preservation and hazard mitigation, may play a role as well depending on the specific cause of damage, particularly hazard mitigation.

Different conditions may apply for incident-related conditions for Emergency Work  and Permanent Work damage descriptions. The Applicant will need to illustrate the conditions that necessitated the specific response.

For Emergency Work to be considered as eligible, the Applicant must demonstrate that the disaster conditions caused an "immediate threat."

• Example: Documentation of Emergency Work must demonstrate or explain the conditions that required the emergency response; there may not be any visible damage but the reason for the Emergency Work (e.g., sand-bagging) must be logically and clearly documented.

Eligible work includes restoring a facility to its pre-incident condition, including any codes and standards applicable to the approved work (this applies to Permanent Work only). Therefore, the Applicant must describe the pre-incident condition (including design, function, and capacity) of the facility. This information will support the general eligibility of the facility itself.

The Site Inspector will work with the Applicant to ascertain the following pre-incident characteristics of the facility:

Pre-incident design (including footprint, configuration, size, materials, etc.)

• At a minimum, the Applicant will need to provide specific pre-incident design information for each damaged element, including the year of facility construction. The Applicant may want to provide an "as-built" drawing.
• Example: For simple road damages, indicate the general road design; "Miller Road is 14 feet wide with varying shoulder widths, but an average of 4 feet and has a compacted gravel surface of approximately 2 inches thick over a compacted base."
• For more complex buildings, the Damage Description and Dimensions will include a general facility description, followed by a more detailed description of damaged components

The Site Inspector will work with the Applicant to ascertain the following pre-incident characteristics of the facility (continued):

Pre-Incident Function:

• The Site Inspector will need to describe the pre-incident function of the facility
• Example: For a school building, the Site Inspector will need to know if the building is currently in use as a school or if it was used for storage or any other type of facility at the time of the event
• Public Assistance grants only cover repairs to restore a facility to its pre-incident use
• Example: If a facility was used as a warehouse prior to the disaster, Public Assistance grant funding cannot be used to convert the facility to an office complex
• If a facility requires regular maintenance to perform its designed function (e.g., roads, bridges, dams), the Applicant may need to provide pre-incident inspection reports

Pre-Incident Capacity

• Repairs that would increase a facility's pre-incident capacity are generally not eligible for Public Assistance grant funding.
• Example: Expansion of a schoolhouse that could accommodate 500 students pre-incident to 750 students post-repairs

The Site Inspector will work with the Applicant to ascertain the following pre-incident characteristics of the facility (continued):

Pre-Incident Facility Status:

• The Applicant will need to show that the facility was in active use at the time of the disaster
  
• If the answer to all of the following questions is "no," the facility is considered to not have been in active use prior to the disaster:
  
• Was the facility temporarily inoperative for repairs or remodeling?
  
• Was the facility temporarily unoccupied between tenants?
  
• Was future use by the applicant firmly established in an approved budget?
  
• Can the applicant clearly demonstrate that there was intent to begin use within a reasonable period of time?

Other considerations of a facility or its location may impact the scope of work and will need to be documented in the Damage Description and Dimensions. The Applicant should keep the following considerations in mind:

• Is the facility a known historic structure?
  
• Is the facility located in a known floodplain or Coastal Barrier Resource System Unit?
  
• Is the facility in a location known to be prone to repetitive damage?
  
• Is the facility under construction?

It is critical that the Applicant is aware of the facility's specific incident-related damages, Emergency Protective Measures, and debris removal so that they can be relayed to the Site Inspector for inclusion in the Damage Description and Dimensions. The Applicant will need to work with the Site Inspector to develop the following:

• A general assessment of the extent of damages (e.g., partially damaged, destroyed, eroded, washed out)
  
• A description of the damages in terms of the facility, features, or items requiring repair

The Applicant should use the following guidance when gathering data for the Damage Description and Dimensions:

• All damaged elements must be clearly defined in quantitative terms with physical dimensions (e.g., length, width, depth, and capacity), and not just quantities
  
• Damages to the facility should be organized by hazard. If different parts of the facilities were damaged by different hazards (e.g., roof damaged by wind, basement by flooding), record these damages separately
• For Emergency Protective Measures and debris removal, quantify the damage in terms of the immediate threat to public health and safety or to improved property
  
• For example:
• Requires emergency shoring of 100 linear feet of retaining wall
  
• Requires removal of 5,000 cubic yards of vegetative debris
  
• Requires a shelter to be provided to accommodate up to 100 persons
  
• If all or a portion of the damages have been repaired, describe the basis upon which you have confirmed that the damages were, in fact, incident-related

The Applicant will need to provide the specific coordinates of each work site.

• If the project is jurisdiction-wide, or the coordinates were recorded at a location other than the facility, define the location where the coordinates were recorded
  
• If the project encompasses multiple work sites, the Applicant will need to provide longitude and latitude for each site
  
• Example: A two-mile long road has three washouts. The Applicant will need to provide longitude and latitude for each washout site
  
• For debris removal projects, the Applicant must provide coordinates for both the staging area and the final disposition of debris

The Applicant is required to identify and report all incident-related damage, Emergency Work activities, and debris quantities to FEMA within 60 days of the Recovery Scoping Meeting. The Damage Description and Dimensions will be developed during this period.

This timeline may be extended due to extenuating circumstances (e.g., site inaccessibility).

In this lesson, the different components of the Damage Description and Dimensions were identified and discussed as well as several scenarios regarding special considerations for projects across all Categories of Work.

The next lesson discusses reviewing and signing Damage Description and Dimensions in Grants Portal.

This lesson covers how to review and sign a Damage Description and Dimensions in Grants Portal.

Upon completion of this lesson, participants will be able to:

• Identify the key steps in the approval and signing process for a Damage Description and Dimensions in Grants Portal
• Demonstrate how to properly navigate in Grants Portal

The Applicant must complete the Damage Inventory within 60 days of the Recovery Scoping Meeting. The Program Delivery Manager groups damage line items into projects while submitting Site Inspection Work Order requests.

The Damage Description and Dimensions should:

• Describe the causes of damage
• Demonstrate the Applicant is responsible for performing the work
• Describe pre-incident conditions
• Quantify incident-related damages and emergency services
• Identify the latitude and longitude of the site
• Support basic eligibility determination
• Define expectations for the scope of work and associated costs

After the site inspection, the Site Inspector will use the information in the Site Inspection Report to generate the Damage Description and Dimensions. The Program Delivery Manager will then review it and make it available for the Applicant to review and approve in Grants Portal.

At this point, the Applicant will not be able to edit the Damage Description and Dimensions. If edits are deemed necessary, the project must be redirected to the Program Delivery Manager. From there, the Program Delivery Manager must send the Damage Description and Dimensions back to the Site Inspector to make the requested edits.

If there is any necessary information missing, the Program Delivery Manager may send the Applicant a Request for Information.

The Applicant will have five days to conduct a review and approve the Damage Description and Dimensions. FEMA will notify the Applicant when this timeline has started (i.e., when the Damage Description and Dimensions has been uploaded online).

If the Applicant is unable to meet the deadline, a rationale for not signing the form within that timeframe must be provided. Those issues can be resolved with the Program Delivery Manager and a new work order can be generated for a follow-up site inspection to be conducted, if necessary.

The Program Delivery Manager will talk with the Applicant if they have not signed the Damage Description and Dimensions. If the Applicant cannot provide a reason for not signing, the Program Delivery Manager will notify the Recipient, which will then work with the Applicant on a solution.

There are two main reasons that may delay an Applicant's grant processing:

• Not signing the Damage Description and Dimensions in Grants Portal
• Not having appropriate supporting documentation

The following slides will provide instructions for signing the Damage Description and Dimensions in Grants Portal.

In this lesson, participants learned about the review and approval process for a complete Damage Description and Dimensions in Grants Portal.

The next lesson will review the key points of each lesson in the course.

This lesson will review the course objectives. Participants will take a Post-Course Assessment at its conclusion.

At the end of this lesson, participants will be able to summarize the content of this course.

Participants should now be able to:

• Define and specify the components of a completed and detailed Damage Description and Dimensions
• Explain how to review, verify, and sign a completed Damage Description and Dimensions form in Grants Portal

The purpose of Lesson 1 was to introduce the Damage Description and Dimensions and its components, as well as how it fits in the Public Assistance process.

Participants should now be able to:

• Identify the administrative requirements of the course
• State the goals and objectives of the course
• Explain how the Damage Description and Dimensions is the foundation of a Public Assistance grant that supports the development of scoping and costing

The purpose of Lesson 2 was to discuss the components of a Damage Description and Dimensions in-depth and the type of information that Applicants are responsible for providing to support their narrative.

Participants should now be able to:

• Identify and explain the different components of the Damage Description and Dimensions

The purpose of Lesson 3 was how to review and sign a Damage Description and Dimensions in Grants Portal.

Participants should now be able to:

• Identify the key steps in the approval and signing process for a Damage Description and Dimensions in Grants Portal
• Demonstrate how to properly navigate in Grants Portal

This course is complete.

The course provided participants with information that will enable Applicants to make appropriate decisions when developing the Damage Description and Dimensions and reviewing and approving them.