Video Demonstration: Essential Elements of Information: Unanswered Questions

This demonstration will show how to answer unanswered questions for Essential Elements of Information in Grants Portal.

There will be no audio in this demonstration.

Grants Portal Dashboard

Top menu

  • Left: Grants Portal logo
  • Right: 333 notifications, user account icon
Left Navigation menu:
  • My Organization Texas A&M University (000-USM0P-00)
  • My Tasks
  • Utilities
  • Resources
  • Intelligence
Body
  • Alert: your dashboard has no tiles! The Dashboard is a great place to put the Grants Portal data that you care about the most. The Dashboard is made up of tiles that display the most important info about a particular item or set of items in the system. Any time you fine data that you want to keep track of, click [the favorite button] at the top of the page or section - a tile will be created for that particular data.
  1. Select "My Organization" from the navigation menu.
    1. "My Organization" in the left navigation menu highlighted.
    2. The user selects and expands "My Organization."
      • Organization Profile
      • Event PA requests
      • Projects
      • Damages
      • Work Orders
  2. Select "Event PA Requests" under "My Organization" to load the "My Event PA Requests" page.
    1. "Event PA Requests" highlighted.
    2. The user selects "Event PA Requests."
"My Event PA Requests" Page

Header: My Event PA Requests, REQUEST PUBLIC ASSISTANCE button, Add to your favorite's button.

  • Filters bar. Filters Applied: ALL ACTIVE EVENT PA REQUESTS (drop-down list). Save this filtered list button, Manage your saved filters button, Reset current filters button, Export filtered list as a CSV button, Add to your favorites button.
  • Search field, Search Help, SHOW/HIDE COLUMNS button.
  • Columns: Event #, Event Name, Status, Process Step, Projects, Damages, Work Orders
  • Event PA Requests:
    • Event #: PDMGTRAIN, Event Name: PDMG Training Event (PDMGTRAIN), Status: Pending recipient RPA Review, Process Step: Pending Eligibility Determination, Projects: 0, Damages: 0, Work Orders: 0
    • Event #: 4332DR, Event Name: 4332DR-TX, Status: Eligible, Process Step: Pending Grant Completion, Projects: 13, Damages: 278, Work Orders: 64
    • Event #: 3/29DEMO-5555 (3/29DEMO-5555), Event Name: 3/29 Demo (3/29DEMO-5555), Status: No RPA Submitted, Process Step: (blank), Projects: (blank), Damages: (blank), Work Orders: (blank)
  • Navigation: 25 (entries per page drop-down), Showing 1 to 2 of 2 entries (Filtered from 3 total entries), Previous (inactive) 1, Next (inactive)
  1. Select the "View" button, represented by a magnifying glass, to the left of the desired event.
    1. View 4332DR-TX entry button highlighted.
    2. The user selects View 4332DR-TX and the Event PA Requests Profile page loads.
"Event PA Requests Profile"

Header: Event PA Requests Profile, Texas A&M University - PDMG Training Event (PDMGTRAIN), REPORT button, Add to your favorites button

  • Alert: Recipient eligibility determination is pending for Texas A&M University
  • General Information (Late Submission)
    • FEMA PA CODE: 000-USM0P-00
    • NAME: Texas A&M University
    • TYPE: Public/State Controlled Institution of Higher Education
    • RECIPIENT REGION: Region 7
    • STATUS: Eligible
    • RPA DECISION DATE: 12/13/2017
    • PROCESS STEP: Pending Eligibility Determination
  • Event Information
    • JOB #: 4332DR
    • EVENT NAME: : 4332DR-TX
    • EVENT TYPE: Disaster
    • INCIDENT TYPE: Hurricane
    • INCIDENT LEVEL: 1
    • INCIDENT START DATE: August 23, 2017
    • INCIDENT END DATE: Ongoing
    • DECLARATION DATE: August 25, 2017
    • DECLARED COUNTIES: Brazos County - August 24th, 2017
  • Stats/Summary bar
  • Contacts bar
  • Locations bar
  • Damage Inventory bar, MANAGE button
  • EHP Profile bar
  • Documents bar
  • Comments bar
  • Request for Information bar
  1. Scroll down to the "Projects" bar on the "Event PA Requests Profile" page.
    1. The user scrolls to reveal the Projects bar and other bars.
  2. Select the "Projects" bar to expand it.
    1. Projects bar highlighted.
    2. The user selects the Projects bar, expanding it.

"Projects" Section

  • Tabs: Active (current, Inactive
  • Filters:
    • Category: Drop-down list (Select...)
    • Process Step Help button, Process Step: Drop-down list (Select...)
    • Type: All (drop-down list)
    • Has RFI: Drop-down list (Select...)
    • Has Policy Issue? All (drop-down list)
  • Controls: Search field; Search Help; SHOW/HIDE COLUMNS button
  • Columns: Project #, Category, Title, Type, Process Step, Damages
  • Profile entries
    • View button, Project #: 17105, Category: Z - Direct Administrative Costs, Title: PAAP DAC, Type: Management Costs, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 17156, Category: E - Buildings and Equipment, Title: Engineering Activity Bldg C17, Type: Standard, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 17538, Category: E - Buildings and Equipment, Title: Bldg B, Type: Work Completed / Fully Documented, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 18183, Category: C - Roads and Bridges, Title: Road Damage, Type: Work Completed / Fully Documented, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 19143, Category: A - Debris Removal, Title: Debris Removal, Type: Work Completed / Fully Documented, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 19144, Category: B - Emergency Protective Measures, Title: EPM, Type: Work Completed / Fully Documented, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 19145, Category: C - Roads and Bridges, Title: Road Damages, Type: Work Completed / Fully Documented, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 19146, Category: D - Water Control Facilities, Title: Levee Damages, Type: Work Completed / Fully Documented, Process Step: Pending EEI Completion, Damages: 1
    • View button, Project #: 19147, Category: E - Buildings and Equipment, Title: Landfill Building, Type: Work Completed / Fully Documented, Process Step: Pending EEI Completion, Damages: 1
  1. Select the "View" button, represented by a magnifying glass, next to the relevant project.
    1. View Project #19143 button highlighted.
    2. The user selects the View Project #19143 button, and the "Project Details" page loads.
"Project Details" Page

Header: Project Details, Debris Removal, DOWNLOAD PROJECT REPORT button

Alert: This project is pending EEI Completion. View project EEI (hyperlink)

  • General Information
    • PROJECT #: 19147
    • CATEGORY: E - Buildings and Equipment
    • TITLE: Landfill Building
    • TYPE: Work Completed / Fully Documented
    • STATUS: Active
    • PROCESS STEP: Pending EEI Completion
    • % COST SHARE: 75.00%
    • APPLICANT: Texas A&M University (000-USM0P-00)
    • EVENT: 4332DR-TX (4332DR)
    • RECIPIENT REGION: Region 7
  • Stats / Summary bar
  • Contact bar
  • Damage Inventory
  1. On the "Project Details" page, find the notification at the top of the screen stating, "This project is pending EEI Completion."
    1. EEI Completion alert highlighted.
  2. Select the hyperlinked text below the notification that states, "View Project EEI."
    1. "View Project EEI" hyperlink highlighted.
    2. The user selects "View Project EEI."
  3. This takes the user to the expanded "Essential Elements of Information" bar. The user can scroll to this bar instead of selecting the hyperlinked text.

Revealed content:

Essential Elements of Information bar, MANAGE EEI ANSWERS button, 2 of 2 EEIs pending a brief description of what this project includes.

  • Project Brief Description
    • Notice: FEMA has not provided a brief description of what this project includes.
    • Tabs: EEI List (current), EEI Questions, Required Documents
    • Filters:
      • STATUS: Drop-down list (Select...)
      • PROCESS STEP: All (drop-down list)
    • Columns: Name, Version, Status, Process Step, Question Status, Document Status
    • Entries:
      • OPTIONS button, Name: Completed Lane - Category A, Version: 2, Status: Open, Process Step: Pending Applicant Response, Question Status: 5/22, Document Status: 0/1
      • OPTIONS button, Name: Direct Administrative Cost, Version: 1, Status: Open, Process Step: Pending Applicant Response, Question Status: 0/1, Document Status: (blank)
    • Navigation: 10 (entries per page drop-down list), Showing 1 to 2 of 2 entries, Previous (inactive), 1, Next (inactive)
Damage Description and Dimensions bar
Scope & Cost Summary bar
  1. Select the "Options" button next to the Essential Elements of Information to be completed.
    1. Completed Lane - Category A Options button highlighted.
    2. The user selects the Completed Lane - Category A Options button.
    3. A drop-down list expands. Options: View EEI, Submit to FEMA.
  2. Select the "View EEI" drop-down option.
    1. "View EEI" option highlighted.
    2. The user selects "View EEI," and the "Project EEI" page loads.
"Project EEI" Page

Header: Project EEI, Completed Lane - Category A, SUBMIT TO FEMA button, GO BACK button

  • General Information (v2)
    • NAME: Completed Lane - Category A
    • PROJECT: [19143] Debris Removal (hyperlink)
    • PROJECT TYPE: Work Completed / Fully Documented
    • APPLICANT: Texas A&M University (000-USM0P-00) (hyperlink)
    • EVENT: 4332DR-TX (4332DR) (hyperlink)
    • STATUS: Open
    • PROCESS STEP: Pending Applicant Response As of April 12th, 2018 9:47 AM EDT
  • Questions bar, MANAGE EEI ANSWERS button
  • Required Documents bar, HELP button
  1. Find the "Questions" bar on the "Project EEI" page.
    1. "Questions" bar highlighted.
  2. Select the "Manage EEI Answers" button to the right of the bar.
    1. "Manage EEI Answers" button highlighted.
    2. The user selects the "Manage EEI Answers" button, and the "Project: Manage EEIs" page loads.
"Project: Manage EEIs" Page

Header: Project, Manage EEIs, GO BACK button

Notice: Please Review the EEI's included for this Project. If additional EEI's are needed, click the Add EEI button in the top-right corner of the page.

  • Manage Essential Elements of Information
    • Project Brief Description
      • No Project Brief Description have been provided.
    • Provide EEI Answers and Required Documents
      • Completed Lane - Category A (drop-down list), Pending Applicant Response, Submit to FEMA button
    • Tabs: EEI Questions (5/22) (current), Required Documents (0/1), SAVE button (inactive)
      • 1 Was the work performed in a designated disaster area? Yes (selected), No
      • 2 Does the Applicant have the legal responsibility to perform this work? Yes (selected), No
      • 3 Was the work required to lessen an immediate threat to public health and safety or improve property that existed and was damaged as a direct result of the incident? Yes (selected), No
      • 4 Does the Applicant have a FEMA accepted Debris Management Plan? (1 document required) Yes (selected), No
      • 5 Does the Applicant wish to participate in the PA Alternative Procedures Pilot Program? Yes, No (selected)
      • Was the work performed by:
        • 6 Applicant's Own Employees? Yes, No (unanswered)
        • 7 Force Account Equipment? Yes, No (unanswered)
        • 8 Force Account Materials? Yes, No (unanswered)
        • 9 Contract? Yes, No (unanswered)
        • 10 labor through Mutual Aid Agreement? Yes, No (unanswered)
      • Was the type of debris removed:
        • 11 Vegetative? Yes, No (unanswered)
        • 12 Construction and Demolition? Yes, No (unanswered)
        • 13 White Goods? Yes, No (unanswered)
        • 14 E-waste? Yes, No (unanswered)
        • 15 Sand / Soil / Mud? Yes, No (unanswered)
        • 16 Wet Debris? Yes, No (unanswered)
        • 17 Stumps? Yes, No (unanswered)
        • 18 Hazardous Leaning Trees? Yes, No (unanswered)
        • 19 Hanging Limbs? Yes, No (unanswered)
      • Was the debris reduced by:
        • 20 Chipping? Yes, No (unanswered)
        • 21 Burning? Yes, No (unanswered)
      • 22 Do the assigned damages have insurance? Yes, No (unanswered)
  1. Scroll down to view the unanswered questions in red.
    1. Blank radio buttons for Questions 6-20 highlighted.
  2. Answer all unanswered questions by selecting the radio button and filling in additional information, if applicable.
    1. The user selects "No" for Questions 6-17.
    2. The user selects "Yes" for Question 18, and additional content loads.

    Revealed content:

    • Hazardous Leaning Trees? Collapse button, 5 documents required
    • Quantity: Text entry box
    • Explain how the quantity of debris was determined: Text entry box
    • Was the debris removed from:
      • 18.1 Right of Way? Yes, No (unanswered)
      • 18.2 Waterway? Yes, No (unanswered)
      • 18.3 Other? Yes, No (unanswered)
    • Was the debris removed to:
      • 18.4 Landfill?
      • 18.5 TDSR?
      1. The user fills the additional fields:
        • Quantity: 4
        • Explain how the quantity of debris was determined: Explanation given here
        • 18.1 No
        • 18.2 Yes (reveals Question 18.2.1)
        • 18.2.1 Is the waterway under the authority of another Federal agency? Yes, No (selected)
        • 18.3 No
        • 18.4 No (reveals Questions 18.4.1-18.4.3)
          • Location of final disposition:
          • 18.4.1 Were GPS Coordinates obtained? Yes, No (selected)
          • 18.4.2 Was the full address obtained? Yes, No (selected)
          • 18.4.3 Were the necessary permits for final diagnosis obtained? Yes, No (selected)
      2. The user selects "No" for Question 19.
      3. The user selects "Yes" for Question 20, and additional content loads.
    Revealed content:
    • Please describe how the debris was disposed, the location of final disposition, and permit #. Text entry box.
    • Was the work performed by:
      • 20.1 Applicant's Own Employees?
      • 20.2 Contract?
      • 20.3 Labor though Mutual Aid Agreement?
      1. The user fills the additional fields:
        • Please describe how the debris was disposed, the location of final disposition, and permit #: Description given here.
        • 20.1 Yes (reveals notification "5 documents required" and Question 20.1.1)
          • 20.1.1 Was the work performed by a department? Yes, No (selected)
        • 20.2 No
        • 20.3 No
      2. The user selects "No" for Question 21.
      3. The user selects "Yes" for Question 22, revealing Question 22.1.
        • 22.1 Do you confirm the applicant does not possess any insurance policies that could potentially cover assigned damages? Yes (selected), No
    1. When all questions have been answered, scroll to the top of the section.
    2. Select the blue "Save" button when complete.
      1. "Save" button active and highlighted.
      2. The user selects "Save."
    3. You've completed the video demonstration on answering unanswered questions for Essential Elements of Information in Grants Portal. Please close the video window to return to the course.
    END OF DEMONSTRATION