Essential records are those records and databases that are required to support the performance of the organization’s essential functions. After identifying essential functions and determining how they will be accomplished, determine:

• How the records will be accessed if the workforce is dispersed.
• Whether the records will require updating and how that will occur.
• Whether version control could present a problem.
• Whether it is possible to recover lost records if personnel movement is restricted or transportation is disrupted.

Not all records that are used day to day will be vital during a pandemic. Be sure to identify those records that are needed no matter what.