6. Identify data collection staff and data entry staff.

Data collection and data entry staff should be identified early in the field work preparation process. Communities can be proactive and identify data collection and data entry staff before an event occurs.

7. Coordinate with other community officials and law enforcement prior to substantial damage assessments.

Before field work begins, coordinate with other community officials and law enforcement (county sheriff, county police, city police, etc.) for the jurisdiction being assessed prior to assessments. Taking the time to explain the purpose of the substantial damage assessments and share the schedule of areas to be assessed can save time in the long run.

8. Issue a public announcement of intended assessments, areas to be inventoried, and assessor identification procedures.

A public announcement should be broadcast before the start of field work. The public announcement should clearly state the areas to be inventoried and assessor identification procedures. A public announcement can reduce the number of inquiries and complaints from the community once the substantial damage assessments begin. Public announcements can be drafted before an event occurs.

9. Assessors should carry identification and letters of introduction from local officials.

Providing assessors with official identification and letters of introduction can support the program’s professional image and facilitate property owners’ cooperation.