Checking Out Queues
In order to process a queue for an application or a subapplication, you must check out the queue. While you have a queue checked out, other users can view it, but cannot modify it.

If a user who has checked out a queue is not able to forward it, then a user with the Grants Administrator role can use the Check In Tool to make the queue available for other users to work on. (The Check In Tool will be covered later in this lesson.)

Application numbers use the following format: Federal Award Program Prefix (FMA or PDM) – FEMA Region – State, Territorial, or Tribal Code – Fiscal Year. For example, a Flood Mitigation Assistance application submitted in fiscal year 2017 by an Applicant in FEMA Region IV, State of Kentucky, would appear as: FMA-04-KY-2017. Subapplications add codes for the subapplication type (PL for planning, PJ for projects, MC for management costs, and TA for technical assistance) after the program and have a numerical suffix (e.g., -001, -002, etc.) based on the when the subapplication was added to the application. For example, an FMA management costs subapplication submitted in 2017 by a user in FEMA Region IV, State of Massachusetts, that was the second subapplication added to the application, would appear as: FMA-MC-01-MA-2017-002.
Queues which are available for check out will display a check out box (emphasized) in the Select column. Select the box to check out a an application in a queue the select the Check Out/In button (emphasized). See Appendix for alt text description.Queues you have checked out display a Check in box (emphasized) in the Select column. Select this box and the Check Out/In button (emphasized) will make the queue available to other users to process. See Appendix for alt text description.The Select column is empty for queues checked out by other users. The user's name will appear in the Checked Out By column. See Appendix for alt text description.The Show drop-down menu (emphasized) allows you to select groups of 10 queues. Select the Show All link (emphasized) to scroll through all queues specified by fiscal year or workflow. See Appendix for alt text description.Select a column heading on Inbox screen to sort available items alphabetically or numerically. Select, Checked Out By, FY, Grant #, Subgrant/Quarterly Report #, Agreement #, Queue.The Show drop-down menu (emphasized) allows you to select groups of 10 queues. Select the Show All link (emphasized) to scroll through all queues specified by fiscal year or workflow. See Appendix for alt text description.Screenshot top right corner of Inbox screen. Showing 11-20 of 60,(hyperlinked, emphasized) First | Previous | Next Last. Sortable linked Column headers: Agreement # (emphasized), Queue: National Ranking and Selection (hyperlinked)Select the Check Out By column header to alphabetically sort checked out applications by users’ last names. Queues you have checked out appear with a Check In button in the Select column. See Appendix for alt text description.Select the Check Out By column header to alphabetically sort checked out applications by users’ last names. Queues you have checked out appear with a Check In button in the Select column. See Appendix for alt text description.
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Any queues that are available for check out will have a Check Out box in the Select column. Select this link for the full text of the image.Listen to Alex

Queues that are already checked out by you will have a Check In box in the Select column. We will discuss the Check In functionality later in this lesson. Select this link for the full text of the image.Listen to Alex

Queues that are already checked out by other users will not have anything in the Select column, and the user's name will appear in the Checked Out By column. Select this link for the full text of the image.Listen to Alex

The Inbox defaults to display up to the first 10 entries in the current fiscal year. There are several ways to filter, sort, and view the available queues. You can filter the queues that show up in the list by selecting a Fiscal Year and/or by a Workflow. Select this link for the full text of the image.Listen to Alex

You can sort by any of the columns in the list by selecting a column title.Listen to Alex

Or you can also view all the available applications by selecting the Show drop-down menu or the Show All link. Select this link for the full text of the image. Listen to Alex

The First, Previous, Next, and Last links may be used to navigate among groups of 10 Inbox entries. The underlined column title links may be used to sort the applications displayed on the screen. For example, you may sort subapplications by "Agreement #" by selecting the sortable column title link.Listen to Alex

To check out a queue, find the application that you wish to work on and select the Check Out box in the Select column. You can check out more than one queue at a time by selecting multiple Check Out boxes. Select the Check Out boxes for the first two applications: PDMC-01-VT-2003 and PDMC-09-NV-2003. Then, select the Check Out/In button at the bottom of the screen. Select this link for the full text of the image. Listen to Alex

The queues that you checked out for the two applications are now displayed with a Check In box in the Select column and your name in the Checked Out By column. Select this link for the full text of the image.