Program Administration—ACCS Codes

The Program Administration functionalities allow users with Headquarters PDM Coordinator and FMA Coordinator roles to manage the respective grant programs. One Program Administration function is to enter the Accounting Classification Code Structure (ACCS) codes for grant programs. The ACCS codes are used by the eGrants system to lookup the commitment numbers from FEMA's Generic Financial Interface (GFI) based on the grant program for each award. ACCS codes must be entered before any federal awards can be obligated. The ACCS codes are entered annually and may carry over from the previous fiscal year.

Alex will demonstrate how to enter and edit annual ACCS codes in eGrants.

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Inbox Sidebar menu (emphasized): Program Administration. Other links: My Roles, Pending User Registrations (155), Approved User Registrations (475), Rejected User Registrations (211), All User Registrations (841), Search User Registrations.On the Program Administration screen, in the Administration Criteria section, select the award program from the Program Type drop-down menu (example: FMA) See Appendix for alt text description.To set or modify ACCS codes, select ACCS Codes - Annual from the Data Type dropdown menu in the Administration Criteria section of the Program Administration screen. See Appendix for alt text description.Select the Submit button the Program Administration screen to process the request to enter the ACCS Codes for a grant program. See Appendix for alt text description.To add an annual ACCS code for an FMA grant program, select the Add button on the Program Administration - ACCS Codes - Annual screen. See Appendix for alt text description.To add an ACCS annual code, enter the fund Code (example: 05) and the Program Code (example: 5300M2) in the respective text fields. Then select the Save button. See Appendix for alt text description.The Program Administration - ACCS Codes - Annual screen displays the FY (2017), Fund Code (5), Program Code (5300M2) that was just entered. See Appendix for alt text description.To edit an annual ACCS code, select the edit icon on the right of the Program Administration - ACCS Codes - Annual screen. See Appendix for alt text description.Enter a new fund code or program code into the text fields on the Program Administration - Modify ACCS Codes (Annual) screen, then select the Save button. See Appendix for alt text description.
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Listen to Alex

From the eGrants Homepage, select the Program Administration link in the sidebar menu. Only Headquarters PDM Coordinators and Headquarters FMA Coordinators can view the Program Administration link. Listen to Alex

On the Program Administration screen, the current fiscal year (FY) is selected by default in the FY drop-down menu, because you can only edit current fiscal year information. Only programs for which you have roles will appear in the Program drop-down menu. In this demonstration, five options are available: FMA, LPDM, PDMC, RFC, and SRL. Select the "FMA" option. Select this link for the full text of the image.

Listen to Alex

The options that are available in the Data Type drop-down menu are determined by the grant program selected. In this demonstration, the task options are: Accounting Classification Code Structure (ACCS) Codes—Annual, ACCS Codes—Carryover, Application Period, Total Funding, or Error Report Email Address. Select the "ACCS Codes—Annual" option. Select this link for the full text of the image.Listen to Alex

Select the Submit button to process the request. Select this link for the full text of the image.Listen to Alex

The Program Administration—ACCS Codes—Annual screen appears. Select the Add button to enter the Fund Code and the Program Code. Select this link for the full text of the image.Listen to Alex

The Program Administration—Modify ACCS Codes (Annual) screen appears. To add the ACCS Code—Annual for FY 2017, enter “05” into the Fund Code field and enter “5300M2” into the Program Code field. Select the Save button to make the changes. Select this link for the full text of the image.Listen to Alex

The Fund Code and Program Code that you entered have been added to the list of annual ACCS codes. The other fields are automatically populated by the eGrants system. Select this link for the full text of the image.Listen to Alex

To edit the ACCS Codes-Annual, select the Edit icon. Select this link for the full text of the image.Listen to Alex

On the Program Administration—Modify ACCS Codes (Annual) screen, you can update the Fund Code or the Program Code, or both. Select Save to make the change(s). Select this link for the full text of the image.