Award Package — Part 2 and Part 3

The second part of the award package is the Agreement Articles. This document is the official agreement between FEMA and the Applicant regarding the funding of the federal award and its subawards. It details the laws that govern the agreement, the responsible parties, the funding, period(s) of performance, limitations, reporting procedures, closeout, and other stipulations.

The third part of the award package is the Award Letter. The letter, addressed to the Applicant Point of Contact, officially acknowledges the obligation to fund the federal award, the availability of funds, reporting requirements, and the federal award closeout requirements.

Alex will demonstrate how a Grants Management Specialist attaches the Agreement Articles and the Award Letter to an award package.

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Hyperlinked Sidebar menu: MyRoles, Grant Application, FF 76-10A, (emphasized) Agreement Articles, Award Letter, Process Award Package, Workflow DiagramOn the Edit Award Package: Agreement Articles screen you can choose to use the standard template or to upload and attach a copy of the Agreement articles from your computer (selected). See Appendix for alt text description.Using your File Explorer window, navigate to and select the Articles of Agreement document on your computer and select the Open button. See Appendix for alt text description.On the Edit Award Package: Agreement Articles screen, the name of the uploaded file appears. It is necessary to enter the name of the Assistance Officer in the text field (Patty Bowman) before saving. See Appendix for alt text description.Hyperlinked Sidebar menu: MyRoles, Grant Application, FF 76-10A, Agreement Articles, (emphasized) Award Letter, Process Award Package, Workflow DiagramOn the Edit Award Package: Award Letter screen you can choose to either use the Standard Template (selected) or upload and attach the Award Letter from your computer. See Appendix for alt text description.
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The second component in the award package are the Agreement Articles. To attach a copy of them to the award package, the Grants Management Specialist selects the Agreement Articles link from the sidebar menu.
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The Edit Award Package: Agreement Articles screen appears. The Grants Management Specialist can choose to use the Standard Template to create the Agreement Articles or attach a file that contains the Agreement Articles from his or her computer. To begin, the Grants Management Specialist selects the Attach Agreement Articles radio button. Then, he or she selects the Browse button. Select this link for the full text of the image.
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A file explorer window appears. The Grants Management Specialist navigates to find the Articles of Agreement document on his or her computer to select it. Then he or she selects the Open button to upload it to eGrants. Select this link for the full text of the image.
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The Agreement Articles file name appears on the screen. The Grants Management Specialist now enters the name of the Assistance Officer, Patty Archer, then selects Save. Now, it's time for the Grants Management Specialist to create the Award Letter. Select this link for the full text of the image.
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To create the third component in the award package, the Grants Management Specialist selects the Award Letter link from the sidebar menu.
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The Edit Award Package: Award Letter screen displays. The Grants Management Specialist can select either the Use Standard Template radio button and complete the required fields, or select the Attach Award Letter radio button and attach an Award Letter. For this subapplication, the Grants Management Specialist selects the Use Standard Template radio button. The Recipient information is auto-populated from the application. Then, he or she selects the Save button. The three parts of the award package are now complete. The Grants Management Specialist now needs to Check In the subapplication so the Assistance Officer can review the award package. Select this link for the full text of the image.