Entering a Paper Subapplication (Application Intake)
Entering a paper subapplication into eGrants is the same as creating a subapplication, except the Applicant user has to certify that a signed copy of the paper subapplication is on file. Subapplication numbers for subapplications submitted in paper form are marked with a red P in the eGrants system.

Sally will demonstrate how to enter a paper subapplication.

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Select the Enter Paper Subgrant Application (Application Intake) link from the Grant Applicant Homepage to begin entering a paper subgrant application. See Appendix for alt text description.Enter the title of the subgrant application, with location and type of activity, on the Enter Paper Subgrant Application screen. The example shows "River City Floodplain Acquisition Project — Phase 1." See Appendix for alt text description.Select either Project Application or Planning Application from the Application Type drop-down menu on the Enter Paper Subgrant Application screen. See Appendix for alt text description.When applicable, enter a Paper Document Control number on the Enter Paper Subgrant Application screen. The example shows: P-05-CL-FY17. See Appendix for alt text description.Bottom of Enter Paper Subgrant Application screen. To certify your paper application, check the box below. * (checked box) I, Columbia new Hire, acknowledge the creation of paper subgrant application. Save and Continue button (highlighted).To continue entering a paper subgrant application, select either the Start New Application (highlighted) or Copy Existing Application button on the Start New Subgrant Application screen. See Appendix for alt text description.The Application Status screen for a paper subgrant application appears. Select a status link, Incomplete or Complete, to open a section of the application. See Appendix for alt text description.
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Listen to Sally

Subapplicants sometimes submit paper copies of their subapplications. To enter the data from a paper copy into eGrants, you will look for the Subgrant Applications section on the Grant Applicant Homepage and select the Enter Paper Subgrant Application (Application Intake) link. Select this link for a full description of the image.Listen to Sally

On the Enter Paper Subgrant Application screen, you need to enter the subapplication title. The subapplication we received is titled, "River City Floodplain Acquisition—Phase 1," so type that name in the Application title text field. Select this link for a full description of the image.Listen to Sally

Select the Application Type drop-down menu. This menu has two options: Planning Application and Project Application. For this subapplication, you need to select "Project Application." Select this link for a full description of the image.Listen to Sally

Some Applicants have a document control system that assigns each paper subapplication a control number. The Columbia Emergency Management Agency has such a system. In the Paper Application Document Control Number text field, enter the document control number of "P-05-CL-FY17" for this subapplication. Select this link for a full description of the image.Listen to Sally

Next, check the electronic signature checkbox to the left of your name to certify that you are processing the paper subapplication. Then, select the Save and Continue button. Listen to Sally

On the Start New Subgrant Application screen, select the Start New Application button. Select this link for a full description of the image.Listen to Sally

The paper subapplication is created and the Application Status screen appears. For paper subapplications, the Application Status screen displays this message in red type: "This is a paper application." Select this link for a full description of the image.