Access Level and Time

When you provide an eGrants user access to your subapplication, you must state which level of access you are authorizing and how long the user will have access to the subapplication. However, you can set the access time limit for as long as you wish.

Sally wants you to provide Ramon Ramirez with Create/Edit access to the River City Floodplain Acquisition—Phase 1 subapplication. However, she believes Ramon only needs a short period of time to review the subapplication.

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Search Results screen. Select (radio button), First Name: Ramon, Last Name: Ramirez, Telephone Number: (blank), Email: ramirezr@cl.gov, Agency: Columbia EMA. Authorize Access button highlighted. See Appendix for alt text description.At the bottom of the Update Access screen, indicate the level of access you wish to provide to a Registered User by selecting the checkboxes to the left of View/Print, Create/Edit, and or Sign/Submit. See Appendix for alt text description.In the Access Information section of the Update Access screen, enter the period of time (2 is entered in the text field), and use the drop-down menu to select the unit of time. Days is selected. See Appendix for alt text description.You must justify providing access privileges The example shows View/Print and Create/Edit privileges for 2 days with the justification "verification and advice." Save and Continue is highlighted. See Appendix for alt text description.On the Authorize/Revoke Access screen. Name: Ramon Ramirez, Email: ramirezr@cl.gov (hyperlinked), Status: Access Granted, Date: 05-22-2017, Action: Update, Deny/Revoke (hyperlinked). See Appendix for alt text description.
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Listen to Sally

Let's continue the Access Authorization process. We found Ramon's name on the Registered User list. Now we need to authorize his access to the River City Floodplain Acquisition—Phase 1 subapplication. Select the radio button in the Select column to the left of his name. Then, select the Authorize Access button. Select this link for the full text of the image.Listen to Sally

Scroll down to the bottom of the Update Access screen. To provide Ramon with Create/Edit access, you also need to provide him with View/Print access. Select the View/Print and Create/Edit checkboxes. If Ramon needed Sign/Submit access you would have to check all three boxes. Select this link for the full text of the image. Listen to Sally

Now, we need to identify how long we want him to have access to the subapplication. I think he might need about two days to be able to review and edit the subapplication. So, type "2" in the Period of Time text field. Select the Unit of Time drop-down menu. This menu has four options. Select the "Day(s)" option. Select this link for the full text of the image. Listen to Sally

When you provide an eGrants user access to your subapplication, you need to explain why the access is necessary. In the justifications text field type the short explanation, "verification and advice.” Then, select the Save and Continue button. Select this link for the full text of the image. Listen to Sally

We can now see Ramon's name on the Authorize/Revoke Access screen. From this screen, you could change the access privileges of another user or return to the Grant Applicant Homepage. Select this link for the full text of the image.