Lesson 9 Overview
Upon completion of this lesson, you will be able to:
  • Identify the steps to revise and resubmit a subapplication
Acquisition Scenario
Businesswoman
Listen to Sally

Audio transcript

Name: Sally Watkins

Problem: Sally works as City Manager in River City. Her current task is to assist the Mayor in finding funding for a large project. The project involves the purchase and demolition of three properties along the Washburn River. In past years, these properties have been repeatedly flooded. The Mayor wishes to ensure that these properties will not be flooded again and wants to reduce the impacts to families living in his community by seeking financial assistance to acquire the properties.

To date: You and Sally have worked together to complete and submit a subapplication for a subaward to help fund the project.

Your Next Step: Sally has asked you to check the status of the subapplication.

Hello. It's Sally Watkins. Last month, we submitted a subapplication on behalf of River City to our Applicant, the Columbia Department of Emergency Management. Now, I'd like you to go back into eGrants to check the status of that subapplication. I will show you how to do it.
Subapplication Review Status

After a subapplication is submitted to the Applicant, it is a good idea to monitor the status of the subapplication as it is being reviewed by the Applicant—and then by FEMA, if the Applicant choses to submit it as part of its application. Some of the possible review status levels include:

Pending at Grantee—The subapplication has been submitted, but has not yet been reviewed by the Applicant for possible inclusion in its application.

Submitted to Stockpile—The subapplication was not selected to be included in the Applicant's application, but was retained by the Applicant for future consideration.

Approved by Grantee—The Applicant has approved the subapplication for inclusion in its application.

Attached to Grantee—The Applicant has included the subapplication in its application.

Revision Requested by Grantee—The subapplication is pending revision by the Subapplicant to address the Applicant's revision requests.

Submitted to FEMA—The Applicant submitted the subapplication as part of its application to FEMA.

Revision Released to Subgrantee—FEMA has reviewed a section or sections of a subapplication and has requested revisions to it, and the Applicant has released it for revision by the Subapplicant.

Approved by FEMA—FEMA has approved the subapplication and obligated it in a federal award to the Applicant.

Viewing the Status of a Subapplication
Sally will show you how to monitor the status of a submitted subapplication.

Scroll down to view slideshow captions.

To check the status of a submitted subgrant application, select the Revise/Amend Submitted Application(s) link from the Subgrant Applicant Homepage. See Appendix for alt text description.
We should check on the status of the River City Floodplain Acquisition—Phase 1 subapplication after it has been submitted to the Applicant. Since the subapplication has been submitted, we need to select the Revise/Amend Submitted Application(s) menu option on the Subgrant Applicant Homepage.
The Subgrant Status: Submitted Applications screen displays a list of all submitted applications. Using the links to the right of application titles, you can View Application or Request Revision.
The Subgrant Status: Submitted Applications screen appears. The Review Status column displays the status of submitted subapplications. We can see that the status of the River City Floodplain Acquisition subapplication is Pending at Grantee, so the Applicant has not yet made a decision about it. We will need to check eGrants again in the near future to see if the subapplication status has changed.
Revision Requests

In some situations, you may need to make changes to a subapplication after you submitted it. For example, you would want to revise a subapplication if data changes, if a lower-cost solution is found, or if new information becomes available. Also, the Applicant may request a revision to the subapplication.

Once a subapplication is submitted, the information is "locked;" that is, no changes may be made to the subapplication without a revision request.

There are several types of revisions of a submitted subapplication that can be requested:

  • An Applicant may request that a Subapplicant make revisions to a submitted subapplication.

  • A Subapplicant may request that an Applicant return a submitted subapplication for revision. A Subapplicant should contact their Applicant official to request a revision.

  • FEMA can also request that revisions be made to one or more sections of a subapplication that was submitted as part of an application. An Applicant could make revisions to the section(s) of the subapplication or could release the section(s) of a subapplication to the Subapplicant to make revisions.
Making Revisions Requested by an Applicant

If an Applicant wishes to request a revision to a subapplication, it must release a subapplication(s) to the Subapplicant so the revision can be made. On the Subgrant Status: Submitted Applications screen, this request for revision will show up as "Revision Requested By Grantee" in the Review Status column. 

Once a subapplication section(s) has been released for revision, you would need to select Update Application in the Action column.

After selecting Update Application, you will see specific comments from the Applicant and have the opportunity to navigate to the subapplication section(s) to make the changes.

The Review Status of a submitted application is indicated on the Subgrant Status: Submitted Applications screen.
Making Revisions Requested by FEMA

If a subapplication is included as part of an application to FEMA, there is the possibility that FEMA might request a revision to the subapplication. While some of these revisions can be made by the Applicant, other revisions must be completed by a Subapplicant. If a Subapplicant needs to make FEMA-requested revisions, the Applicant would have to create a revision request and release the section(s) of the subapplication to the Subapplicant. On the Subgrant Status: Submitted Applications screen, a revision request from FEMA will show up as "Revision Released to Subgrantee" in the Review Status column. 

Once a subapplication section has been released, you would need to select Review Revision Request link in the Action column. You would then see specific comments about the requested revision(s). A section or sections of the subapplication will be unlocked so you would be able to make the changes.

Screenshot of Subgrant Status: Submitted Applications screen in eGrants application. "Review Revision Requests" is highlighted with a red circle. See appendix for full text.
Resubmitting a Subapplication

After the revisions are made and all sections of the subapplication show a "Complete" status, the subapplication may be resubmitted to the Applicant. The Review and Submit option in the sidebar menu facilitates this process. Remember: Only users with Sign/Submit access can resubmit a subapplication.

Sally has confirmed that the revisions made in each section are saved and the River City Floodplain Acquisition—Phase 1 subapplication is ready to be resubmitted by Michael.

A verification step is required before resubmitting an application after making revisions.
Note Icon
Note
Always print the subapplication with the submission date and time for future reference.
Acquisition Scenario
Businesswoman
Listen to Sally

Audio transcript

Name: Sally Watkins

Problem: You have worked hard with Sally to create a subapplication for the proposed River City Floodplain Acquisition—Phase 1 project. The subapplication was submitted to the Applicant, the Columbia Department of Emergency Management, who later submitted a request to revise it. After revising and resubmitting it, Sally has now learned that the River City subapplication was included in the overall FMA application by the State of Columbia.

To date: The State of Columbia application, including the River City floodplain acquisition project subapplication, was approved by FEMA. Sally will now work with the State of Columbia officials to make sure she understands all of the subaward requirements before beginning the work.

Hi. It's Sally Watkins. I have some good news! Our subapplication was included in the overall State of Columbia application to FEMA and was approved! Soon, River City is going to receive the funds to purchase and demolish the properties that are repeatedly flooded. Making a park in that area will minimize the impact of future flooding in our community. I'm so happy that everything worked out so well. Thank you for all your hard work in helping to prepare the subapplication!
Lesson 9 Summary
Congratulations! You have finished the final lesson in the Mitigation eGrants System for the Subapplicant Independent Study course! Some key points you learned in this lesson are:
  • After submitting a subapplication, you should check on its review status.
  • A Subapplicant may request an opportunity to revise an already-submitted subapplication.
  • An Applicant may release a submitted subapplication for revision before it is included in an application.
  • In response to a revision request by FEMA, an Applicant may release a section(s) of a subapplication to a Subapplicant for revision.
  • Only users with Sign/Submit access may submit or resubmit a subapplication in eGrants.