State and territorial governments, federally-recognized tribal governments, and local governments use an "external" version of eGrants to:

• Apply electronically for assistance through the Flood Mitigation Assistance (FMA) and Pre-Disaster Mitigation (PDM) grant programs
• Electronically manage their FMA and PDM applications and subapplications
• Electronically manage federal awards and subawards for the FMA and PDM grant programs, as well as the legacy Repetitive Flood Claims (RFC) and Severe Repetitive Loss (SRL) grant programs.

FEMA uses an "internal" version of eGrants to review submitted applications and subapplications.

Select an official from each government to learn more about how they use the eGrants system.

Local Government Official:
Local governments like ours, and some federally-recognized tribal governments, use eGrants to create and submit pre-applications to Applicants in state, territorial, and federally-recognized tribal governments, if they require them. Pre-applications only apply to project subapplications and, if required, must be approved prior to being granted permission to create and submit a subapplication. After our pre-application is approved, we can use eGrants to create and submit a subapplication to the Applicant.

State Government Official:
As Applicants, we use eGrants to manage Subapplicant user access, and to review and process subapplications. If we approve a subapplication, we attach it to our application and submit it to FEMA. If we don’t approve a subapplication, we may stockpile it for future consideration or we may ask the Subapplicant to revise and resubmit it. We can also create our own subapplications and include them in our application. FEMA may request revisions to our application or to a subapplication. For revisions to a subapplication, we can either make the changes ourselves or we can release the subapplication back to the Subapplicant and ask them to make the revisions. For revisions to an application, we’ll just make them ourselves and resubmit the application back to FEMA for review. If FEMA obligates our federal award, we can view the award package in eGrants. Afterwards, we use eGrants to submit our Quarterly Performance Reports to FEMA.

FEMA Official:
We use eGrants to manage Applicant user access and to review subapplications and applications for completeness, award eligibility, cost-effectiveness, the cost of the proposed project, and to document the status of Applicant mitigation plans. If we approve an application, we process it and the associated subapplications for federal award. We may make amendments to the award package later. If we don’t approve a subapplication, we may ask the Applicant to make revisions and to resubmit the subapplication. After we obligate a federal award, we monitor its status by reviewing the quarterly performance and financial reports that the Applicant submits to us.

In some cases, the first step in the subapplication process is the completion of a pre-application. However, pre-applications are not required by all Applicants. Applicants determine when—or if—this requirement is appropriate. If pre-applications are required, this requirement applies to all Subapplicants within the Applicant's state, territorial, or tribal area.

When pre-applications are required, they are only required for project subapplications. If a pre-application is required, it will appear as a menu option at the beginning of the eGrants process. If it's not required, it will not appear.

The application process in eGrants follows a specific work flow:

• Initially, a Subapplicant creates a subapplication and submits it to the appropriate Applicant for review.
• Next, an Applicant official reviews the subapplication. He or she may request revisions.
• If revisions are requested, the Subapplicant may revise the subapplication and resubmit it.
• Once the subapplication is reviewed and complete, the Applicant may include it in a larger application that is submitted to FEMA.
• Subapplications not selected to be included in an application may be "stockpiled," or retained for future consideration.

• eGrants allows users to create, submit, review, and process subapplications and applications.
• FMA and PDM subapplications and applications can be processed using eGrants.
• SRL and RFC legacy federal awards and subawards can be managed using eGrants.
• Applicant users include state, territorial, and federally-recognized tribal government officials.
• Subapplicants include local government and federally-recognized tribal government officials.
• The eGrants workflow involves the creation and submission of a subapplication to the Applicant. The Applicant may then include that subapplication in the larger application that it submits to FEMA.