Updating Access

There are a variety of reasons that you may need to update or change the level or duration of access you've provided to an eGrants user.

You learn that Michael Johnson has just been promoted, and his new position has signature authority for River City. Sally wants to update Michael's access privileges to the Sign/Submit level so he can submit the completed River City Floodplain Acquisition subapplication to the Applicant.

Scroll down to see slideshow captions.

To update access, from the Subgrant Applicant Homepage, select the Update/Complete Un-submitted Application(s) link. See Appendix for alt text descriptionOn the Subgrant Status: Un-submitted Application screen select the application to which you wish to modify a user's access privileges. Select the View Details link to the right of the application title. See Appendix for alt text description.The Update/Revoke Access screen lists users with access privileges for an application. To update a user's access privileges, select the Update link on the right side of the row with his or her name.Check or uncheck the boxes to the left of View/Print, Create/Edit, and Sign/Submit to update a user's access privileges.After the access level is selected and duration indicated, it is necessary to provide justification for the access update. The example cites "Promotion requires sign/submit responsibilities."The Authorize/Revoke Access screen lists users with access but does not list their level of access. The example lists Michael Johnson, 555-666-1212, Michael.johnson@cl.gov, Access Granted, 05-23-2017. See Appendix for alt text description.
Slideshow element Start button is disabledSlideshow element Back button is disabled1 of 6Slideshow element forward button with cursor onButton to move to end of a Slideshow with cursor on
Listen to Sally

Looking ahead to when the River City Floodplain Acquisition subapplication is complete, I would like Michael to sign and submit it on behalf of River City. We will need to update his access level so he can do that. Go to the Subgrant Applicant Homepage, and select the Update/Complete Un-submitted Application(s) link. Select this link for the full text of the image. Listen to Sally

On the Subgrant Status: Un-submitted Applications(s) screen you need to find the River City Floodplain Acquisition—Phase 1 subapplication so we can modify Michael's access privileges to it. Now, select the View Details link in the Authorize/Revoke Access column to the right of the subapplication title. Select this link for the full text of the image.Listen to Sally

If the user you are looking for isn't listed on the Authorize/Revoke Access screen, you would need to perform a search, like you did earlier. Michael's name is here, so we can select the Update link in the Action column to modify his access level. Select this link for the full text of the image. Listen to Sally

We want to update his access to the Sign/Submit level, so let's select the Sign/Submit checkbox, in addition to the checkboxes for the lower levels. Select this link for the full text of the image. Listen to Sally

Just like when we provided Michael with Create/Edit access to the subapplication, you are going to need to enter a justification for updating his access. Type the explanation, "Promotion requires sign/submit responsibilities." Then select the Save and Continue button. Select this link for the full text of the image.Listen to Sally

Michael Johnson now has Sign/Submit access and he can submit the floodplain acquisition subapplication to the State of Columbia on behalf of River City. Select this link for the full text of the image.