For both desk reviews and site visits, the monitoring process will typically be initiated by sending a pre-monitoring letter/email to the non-federal entity.

The pre-monitoring notification letter details may include:

• Monitoring objectives including specific grants to be monitored
• Open grants
• Confirmation of the location, date, and time
• Provides name(s) of visiting staff
• Knowledgeable program/financial staff members to be present during the visit
• Requests materials/equipment necessary for monitoring
• Inventory inspection and location
• Grant file(s) - Programmatic and financial records