| - In order to obtain contracts, Applicants must use eligible procurement methods and document the process. Applicants must use one of the following procurement methods and document each in a unique way:
- Micro-purchase
- The purchase of supplies or services
- Documentation should show that the aggregate dollar amount of which does not exceed the micro-purchase threshold
- Small purchase procedure
- A simple and informal procurement method for securing services, supplies, or other property
- Documentation should show that the services, supplies, or other property do not cost more than the simplified acquisition threshold set by the Federal Acquisition Regulation at 48 CFR Subpart 2.1
- Applicants must submit additional documentation for procurements in excess of the simplified acquisition threshold, such as a cost price analysis
- Sealed bid (formal advertising)
- A publicly solicited bid
- Documentation should show a firm fixed price contract awarded to the lowest bidder
- Competitive proposal
- Conducted with more than one source submitting an offer and generally used when conditions are not appropriate for the use of sealed bids
- Documentation should include records of the sources who bid, what they bid, and the process to select the awardee
- FEMA may reimburse costs incurred under a contract procured through a noncompetitive proposal as well in limited circumstances
- Noncompetitive procurement
- Procurement through solicitation of a proposal from only one source or inadequate competition
- Documentation should include a description of the unique features that prohibit competition; documented research conducted to verify the vendor as the only known source; a description of the marketplace to include distributors, dealers, resellers, etc.; known compatibility issues; and/or timing issues
- This type of procurement may only be used when (a) full and open competition is infeasible because: (i) the item is only available from a single source; (ii) it is a case of public exigency or emergency; (iii) authorization is provided by the awarding agency; or (iiii) competition is determined inadequate after solicitation of a number of sources; as well as (b) a cost analysis is performed to determine cost reasonableness
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