The Applicant has the responsibility to maintain and update documents throughout the entire length of the grant application process. They should retain documents per Federal, State, Local, Tribal, and Territorial requirements.

2 CFR 200.333 states “Financial records, supporting documents, statistical records, and all other non-Federal entity records pertinent to a Federal award must be retained for a period of three years from the date of submission of the final expenditure report or, for Federal awards that are renewed quarterly or annually, from the date of the submission of the quarterly or annual financial report, respectively, as reported to the Federal awarding agency or pass-through entity in the case of a subrecipient. Federal awarding agencies and pass-through entities must not impose any other record retention requirements upon non-Federal entities.”